Accommodation

Several categories of accommodation have been reserved for Conference delegates at very competitive room rates with flexible terms and conditions:

Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds
Triple (TRP): A triple occupancy room with either 3 single beds or 1 double bed and 1 single bed
Dorm Bed: 1 single bunk bed. A dorm room with 2 x 2 single bunk beds and an ensuite bathroom for the dorm room

Please note bedding configurations are subject to hotel availability.

Star Rating	Walking Distance to Conference Venue	Hotel	Room Type	Room only Rate per room per night	Room & Breakfast Rate per room per night
5	Connected to Conference Venue	Hilton South Wharf	Guest Room SGL	A$285.00	A$305.00
			Guest Room DBL/TWN	A$285.00	A$325.00
4.5	3 minutes	Crowne Plaza Melbourne	Standard Room SGL	A$215.00	A$235.00
			Standard Room DBL/TWN	A$215.00	A$255.00
3.5	10 minutes	Travelodge Southbank	Standard Room SGL	A$150.00	A$167.00
			Standard Room DBL/TWN	A$150.00	A$184.00
3.5	5 minutes	Pensione Hotel Melbourne	Petite Double Room SGL Fully booked	A$105.00	A$120.00
			Petite Double Room DBL Fully booked	A$105.00	A$135.00
			Double Room SGL	A$120.00	A$135.00
			Double Room DBL	A$120.00	A$150.00
			Twin Room TWN	A$120.00	A$150.00
			Triple Room TRP Fully booked	A$150.00	A$195.00
Budget	25 minutes	Urban Central	Dorm Bed	A$38.50	N/A
			Double Room with Ensuite SGL/DBL Fully booked on the 6th - 7th July inclusive	A$98.00	N/A

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Please Note: 

1. The above rates include the Australian Goods and Services Tax (GST).
2. Rates may increase without notice due to changes in government charges, taxes or levies.
3. Room only rates do not include breakfast.
4. Bed and breakfast rates include full buffet breakfast.
5. A Dorm bed can accommodate one person per bed only.
6. A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation.

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed on this website, the Conference Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

Ph: +61 2 9265 0700
Fax: +61 2 967 5443   
E-mail: geomorphology2009@tourhosts.com.au

Deposit

Rooms are being held by the Conference Managers on behalf of the delegates until Monday 1 June 2009. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation. The Conference Managers will accept accommodation deposits up until Monday 1 June 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Conference Managers after Monday 1 June 2009 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to Book Accommodation

To book, complete the Online Registration Form. The Conference Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Conference Managers, not directly to the hotel.  Please note that any changes should be made to the Conference Managers by Wednesday 17 June 2009.  Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 6.00pm, failure to do so may mean that your room will be released.

Arrival Time

Many international flights arrive into Australia in the early morning. Hotel check-in time is usually 2pm.  If you are to arrive before this time it is probable that you will not be able to gain access to your room.  To guarantee a room to be available for an early arrival you will need to pre-register and pay for your room for the previous night. If required please indicate on your registration form.

Most hotels will accept luggage before you check in, please note that they have limited space.

Hotel Check in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on to your credit card number, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds

The deposit is non-refundable at Monday 1 June 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.